How to Write a Motivation letter Ultimate Guide

How to Write a Motivation letter Ultimate Guide

How to Write a Motivation letter is the biggest difficulty you face Writing the perfect motivation letter for your work, internship, scholarship or to study abroad can be a challenging task. Therefore, we created a short definitive guide and a professional example to help you when you ask “How to write a motivation letter?”

First of all, be sure to write a dynamic motivation letter, since you have an average of only 20 seconds to impress the recruiter or the funding society that is reading it. Keep your Motivation Letter short and accurate, maximum 1 page, preferably a little lower.

Some formulas can guide you on how to write a perfect Motivation Letter, but remember that each of them must be unique to that particular job. It is essential NOT to write one that gives the impression of being sent to dozens of other entries.

how to write a motivation letter

The most important points which include in your Motivation Letter are:

  1. Your name and contact details

  2. The name of the company, scholarship or  you are applying to and its address

  3. Date of sending the application

  4. Dear Sir/Madam,

  5. Content

  6. Sincerely

  7. Signature

How To Structure the Content while Write a Motivation letter

There are 2 ways in which you can structure the content in your Motivation Letter

  • Have three paragraphs: an introduction, the body and a conclusion.
  • Have 3 to 7 shorter paragraphs that are express and consies relevant information for the position you are applying for. Try to include between 1 and 3 sentences per paragraph in this format.

Whichever structure you choose, try to focus your content on the following ideas, which will increase the chances that your Motivation Letter will be read and get that long-awaited interview:

Step 1: Do your homework!

Before starting your motivation letter, it is best to find out as much as possible about the organization or university to which you are writing a letter. In general, the website of the universities / organizations is quite clear and informative about their requirements, expectations and about the qualifications and qualities they expect their candidates to have.

Knowing a little about your requirements, about your main projects, activities, personal philosophy and interests will help you to have an idea of what your letter should contain.

To get the perfect motivation letter, you will also need to have excellent writing skills in English. If you need to improve your English level, why not try to take a good English course

Step 2 : Focus on ideas and main points

Start by writing some of the main ideas, the important points you would like to address in your letter and then develop them, then enrich your content. An example would be:

  • Make your objective clear: provide a brief preview of the rest of the letter;
  • Why do you think the university and job are exciting and suitable for you?
  • Focus on some of your strongest qualifications, past experiences (international experiences are always relevant) and qualities; organize the middle paragraphs regarding the most relevant qualifications for the program, and you can also check your CV for more details;

Conclude by reiterating your interest and showing appreciation for the opportunity to prove your worth in the letter (in some cases, you can request a personal interview).

Step 3 : Be personal & original

Give your readers an idea of you, as an individual. Remember that this is a very personal document that is expected to show that it is different from the rest of the applicants and that its qualities, skills and qualifications make it suitable to participate in the program.

Although sometimes it may be useful to have other examples, do not copy the other letters you have seen and try to be original, as it will help you  a lot! Also, avoid showing off too much about yourself. He is not expected to present himself as a superhero, but to be objective and realistic.

Step 4 : First impressions matter

Whether it’s the way your letter looks, the way it is organized and structured in paragraphs, the size of the font, the length of the letter or even the first paragraph, the first impression always counts!

Step 5: Identify the problem

Firstly, it is important to understand that you are looking for someone to solve the problem or to increase the team. Read all the recent news about the company and find as much as possible why they have this particular opening. Demonstrate in the first part that you are aware of the problem/challenge you are facing to get the recruiter’s attention.

Step 6: Offer the solution

You need to offer them the solution, which has to be: YOU. Think about all the skills, achievements, education that makes you the perfect candidate to solve their challenge. Focus on all the awesome benefits they will get by hiring you.

Step 7: Be professional and consistent

Present your letter in a professional format, style and grammar. Have her check for spelling errors and be consistent (for example, use the same font, the same abbreviations throughout the letter, etc.)


Step 8 : Close with confidence

As in the opening, the final part of your Motivation Letter is critical and you must communicate trust, competence and a high interest towards the company. A great example would be: “I would love to know more about the department/company of X and how I could help as quickly as possible.”

By focusing these points in your Motivation Letter, you have already shown them how passionate and hardworking they are without mentioning it.

The following example of motivation letter has been created so that you can use it as an inspiration when you create yours.

motivation letter example 2018


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